Quotation vs Invoice — kya fark hai?
Yeh dono alag documents hain — bahut log confuse karte hain:
| Document | Kab use karein | Legal binding? |
|---|---|---|
| Quotation | Kaam shuru hone se pehle — estimate dena | Usually nahi (depends on terms) |
| Invoice | Kaam complete hone ke baad — payment maangna | Haan |
| Purchase Order | Client ki taraf se — order confirm karna | Haan |
Professional tip
Quotation mein validity date zaroor mention karein — "This quote is valid for 30 days". Rates change hoti hain, material prices badh sakti hain — unlimited validity quotation nahi deni chahiye.
Achhi quotation mein kya hona chahiye
- Aapka business naam, address, contact
- Client ka naam aur address
- Quote number (for tracking)
- Date aur validity period
- Itemized list — har item ki quantity, rate, amount
- GST (agar applicable) — clearly shown
- Payment terms — advance kitna, balance kab
- Delivery timeline
- Terms & conditions — warranty, scope changes
Quotation reject ho gayi — follow up kaise karein?
1 week baad politely follow up karein — "Kya aapne hamara quotation review kiya? Koi clarification chahiye?" Often clients busy hote hain — reminder helpful hota hai.
Kya WhatsApp par quotation send kar sakte hain?
Haan — PDF as attachment. Professional PDF quotation WhatsApp par bhi serious impression deta hai small business clients mein.