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Appointment Letter Generator

Issue a complete appointment letter — designation, CTC, joining date, probation, notice period and conduct clauses — and download a ready-to-sign PDF.

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Everything stays in your browser. The PDF is generated on your device — nothing is uploaded.

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Appointment Letter Essentials

A strong appointment letter is precise and complete. Beyond the headline CTC, it should fix the probation, notice period, duties and confidentiality expectations so both sides are clear from day one.

  • Exact designation, department and location
  • Joining date and CTC
  • Probation and confirmation process
  • Notice period both ways
  • Subject-to-verification clause

Pair It With the Offer Letter

Best practice: send a concise offer letter first, then issue this full appointment letter on the joining date. ToolNinja generates both, so your hiring paperwork stays consistent and professional.

Frequently Asked Questions

What is the difference between an offer letter and an appointment letter?
An offer letter is the short initial offer (role, CTC, joining date). The appointment letter is the detailed employment contract issued at joining — it adds probation, notice period, duties, confidentiality and termination terms. This tool generates the full appointment letter.
What clauses should an appointment letter include?
Designation and department, date of joining, CTC, place of posting, probation period, notice period, duties and conduct, confidentiality, and a line making the appointment subject to verification. An acceptance line for the employee to sign is standard.
Is an appointment letter legally binding in India?
Yes — once signed by both parties it forms the contract of employment. Its terms (notice, probation, duties) are enforceable, read together with the company’s standing orders and applicable state Shops & Establishments / labour law. Keep a signed copy on file.
What is a typical probation and notice period?
Probation is commonly 3–6 months; notice is often 15 days during probation and 30–90 days after confirmation, depending on role and company policy. The tool lets you set the probation length; adjust the wording to match your policy if different.
Is the data I enter stored?
No. The letter is generated entirely in your browser and the PDF downloads to your device. No employee data is uploaded to any server.

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