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Offer Letter Generator

Send a clean, professional job offer in minutes — fill the role, CTC, location and joining date and download a ready offer-letter PDF.

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Make a Strong First Impression

The offer letter is often a candidate's first formal document from your company. Keep it warm but precise: the role, the CTC, the location, the joining date, and a clear note that a detailed appointment letter will follow.

  • State the exact designation
  • Give the annual CTC clearly
  • Specify location and joining date
  • List the conditions (verification, background check)
  • Ask for a signed acceptance

Conditional Offers

Most Indian offers are conditional on document and background verification. Saying so in the letter protects you if something doesn't check out. This generator includes that clause and an acceptance line for the candidate to sign and return.

Frequently Asked Questions

What is an offer letter?
An offer letter is a short formal letter extending a job to a candidate, stating the designation, CTC, location and joining date. It precedes the detailed appointment letter and is usually conditional on document verification and a background check.
Is an offer letter legally binding?
An accepted offer letter creates an expectation of employment and can have contractual value, but the binding terms are usually set out in the appointment letter issued on joining. Make conditions (verification, background check, notice period) explicit so both sides understand the offer is provisional.
What is the difference between an offer letter and an appointment letter?
An offer letter is the initial, concise offer of the role and headline terms. An appointment letter is the comprehensive employment contract issued at joining, covering duties, probation, leave, confidentiality, notice and termination. This tool creates the offer letter and references the appointment letter to follow.
Should CTC be mentioned in the offer letter?
Yes — the headline annual CTC is normally stated so the candidate can decide. A full salary break-up (basic, HRA, allowances, deductions) is typically provided in an annexure or the appointment letter. Enter the CTC figure and this tool places it in the standard terms section.
Is the candidate's data uploaded?
No. The offer letter is generated entirely in your browser and the PDF is downloaded to your device. No candidate details are sent to any server.

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Questions & problems

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