HR letters

Free Show Cause Notice to Employee

Write what happened and the reply time — get a clear show cause notice to print on your letterhead.

Reply time Hearing / suspension Nothing uploaded

See the letter and download ↓

Organisation

Company / organisation name

Address (optional — leave blank if printing on letterhead)

Reference no. (optional)

Letter date

Signed by (name)

Their designation

Employee

Employee name

Salutation

Employee ID (optional)

Designation

Department (optional)

The matter

What the employee is said to have done

Date(s) (optional)

Rule / policy it goes against (optional)

Reply within (days)

Personal hearing

Suspension

Everything you type stays in your browser — nothing is uploaded or saved.

Print on your letterhead and keep a copy signed by the employee.

How to use it

A show cause notice tells the employee what they are said to have done and asks for a written explanation before any decision. Write the facts plainly, give a fair time to reply, and keep a copy signed as received. Follow your own standing orders, HR policy and appointment letter — they decide the procedure (for example whether an enquiry is needed). For anything serious, take advice from a lawyer.

Kaise use karein

Company aur employee ki details bharein.
Kya hua, kab hua aur reply ke din likhein.
PDF print karke sign karein; received copy rakhein.

Dhyan dein

Company ke standing orders aur HR policy ke hisaab se hi aage kadam uthayein.

Questions people ask

What is a show cause notice?

A letter asking an employee to explain, in writing and within a set time, why action should not be taken for something they are said to have done.

How many days should I give to reply?

Choose the days yourself; give a fair time and follow your company’s rules or standing orders.

What if the employee does not reply?

The notice says the matter will then be decided on the facts available, as per company policy.

Is my data uploaded?

No. The letter is made in your browser and the PDF is created on your device.

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Questions & problems

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