HR letters
Free Warning Letter to Employee
Pick the reason, add the dates and facts — get a clear warning letter to print on your letterhead.
First / second / final
Reply time
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Organisation
Employee
What happened
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Print on your letterhead and keep a copy signed by the employee.
How to use it
Print on your letterhead, sign, and give it to the employee — ask them to sign the copy you keep as "received". Write the facts (dates, what happened) plainly; the letter refers only to "company policy", so follow your own HR policy, appointment letter and any rules that apply to your workplace.
Kaise use karein
- Company aur employee ki details bharein.
- Reason, dates aur expectation likhein.
- PDF print karke sign karein; employee se received copy par sign lein.
Dhyan dein
Apni company policy aur appointment letter ke hisaab se hi kadam uthayein.
Questions people ask
What should a warning letter contain?
The date, the employee's name and designation, the reason with dates and facts, any earlier warning, what is expected from now, a time to reply if you want an explanation, and the signature of the person issuing it.
First, second or final warning?
Choose the level. A final warning says that a repeat may lead to further disciplinary action without another warning. Follow your company's own procedure.
Should the employee sign it?
The letter has a "received by the employee" line so you can keep a signed copy as proof that it was handed over.
Is my data uploaded?
No. The letter is made in your browser and the PDF is created on your device.
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Questions & problems
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