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EPFO Joint Declaration Form — Fill and Print

Type your UAN, details and the corrections — get EPFO’s Joint Declaration (Annexure I) ready to sign, with the authority list for a closed employer.

EPFO Annexure I Employer closed? Covered Nothing uploaded
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Who will sign as the employer side?

Member

Printed on the form only; nothing leaves your device.

What to correct

Fill only the rows you want changed: what EPFO has now, and what it should be (as in your Aadhaar / documents).

FieldExisting (wrong)Correct
Name
DOB
Gender
Father Name
Mother Name
Spouse Name
Date of Joining
Date of Leaving
Reason of leaving
Marital Status
Nationality
Aadhaar

Employer’s authorised signatory (optional)

Leave blank to fill by hand.

Place and date

Everything you type stays in your browser — nothing is uploaded or saved.

Format as in EPFO’s circular of 13 Aug 2025. Check the latest form at your Regional Office.

How to use it

  1. Employer available: the correction is usually done online — the employer files the Joint Declaration on the EPFO employer portal after you request it from the member portal. Keep this signed form and your documents ready if they ask for it.
  2. Employer closed or not available: sign the form, get it attested by one authority from the list (page 2), attach copies of your proof documents (Aadhaar and the documents that show the correct details), and give it at the PRO counter of your EPFO Regional Office. Ask for an acknowledgement.
  3. The PRO enters it in the JD system; Aadhaar seeding or correction is approved by the APFC after checking it.

Source: EPFO Head Office circular No. WSU/MemberProfile/E-710137/2025-26/26 dated 13 August 2025, para 4(c) and Annexure I (PDF on epfindia.gov.in), checked 10 Nov 2026. The circular also says changes are not allowed in cases where Aadhaar is already verified.

Kaise use karein

  1. UAN, PF number aur apni details bharein.
  2. Jo galat hai aur jo sahi hona chahiye, woh table mein likhein.
  3. PDF download karein; employer band ho to list wale adhikari se attest karwa kar Regional Office ke PRO counter par dein.

Employer band hai?

EPFO ke 13 Aug 2025 ke circular ke anusaar, Gazetted Officer, Notary, bank manager, Patwari jaise adhikari JD attest kar sakte hain.

Questions people ask

What is the EPFO Joint Declaration form?
It is the form a PF member and the employer sign together to correct details in the EPFO record — name, date of birth, gender, father’s or mother’s name, spouse, dates of joining and leaving, marital status, nationality or Aadhaar. EPFO’s format (Annexure I) has a table of these 12 fields with the existing and the correct details.
What if my employer has closed or will not sign?
EPFO’s circular of 13 August 2025 (para 4(c)) says that when the employer is not available or the establishment is closed, the member can file a physical Joint Declaration attested by one of the authorities in the list — and submit it at the PRO counter of the EPFO Regional Office with an acknowledgement. Choose “Employer closed / not available” on this page.
Who can attest the Joint Declaration instead of the employer?
The list in the form: Magistrate, Gazetted Officer, Post / Sub-Post Master, Village Panchayat President, MP / MLA, municipal members, Revenue Inspector, Notary Public, EPF trustees, the manager of your bank branch, head of a recognised educational institution, Lekhpal / Patwari, Village Munsiff, a trade union office bearer, or an official approved by the Commissioner.
Is this the online Joint Declaration?
No. Online, the employer approves your request on the EPFO portal. This page makes the printed form (Annexure I) for the offline route — mainly when the employer is not available.
Is my data uploaded?
No. The form is made in your browser and the PDF is created on your device.

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